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ProQuin Enterprise is designed to help compress the overall timescale from finding prospects to delivering services. It does this by:
Reducing the timescale means that not only will you have a more satisfied customer, but the money will come in earlier.
With a more organised setup, you will also be able to process more orders with the same resources. This may increase turnover, but more importantly it will increase profitability.
The overall result is that the business becomes configured for growth and ready to take the next step forward in its development.
From a personal perspective the owner manager become less tied to the business and moves to being in charge of a well oiled machine that can be sold on to the highest bidder when the time is right.
ProQuin Enterprise contains a simple approach to creating sales campaigns that can be used for mailshots, emailshots, telesales or visits. This simple tool makes it easy to organise your sales even if sales is relatively new to you. It makes sales: structured organised and more likely to succeed.
It will help you:
Custom quotations can be a time taking chore, ProQuin Enterprise takes the pain out of preparing quotations by making it easy to preconfigure service delivery components that can be quickly called up at the click of a mouse.
With both costs to you and prices for the customer built in, how much cash generated by any one particular order is instantly calculated as you build it.
Custom elements can be built into the quote on the fly and standard elements overwritten, making it really quick and easy to develop the quote.
The Quote / Job is also modifiable, so if you are in a repair business job numbers can be allocated on to a blank quote that you can complete after an investigation.
Outputs are easily sent to Microsoft Word or Sun Open Office at the click of the button, making custom stationary available for free and ensuring professional looking quotes can be easily and quickly prepared.
With ProQuin Enterprise Job Cards, Works Orders or Method Statements can be started at the click of a button which transfers quote/job information into the job card to be expanded, erradicating duplication of effort.
Like the quote, standard job elements can be called up at the click of a button and customised to suit - saving great deal of administrative labour and time.
Resposnsibilites can be allocated and time on the job tracked allowing reviews of job estimating over time to improve the accuracy of quoting and focus of training and development activities to the right personnel.
Outputs are easily sent to Microsoft Word or Sun Open Office at the click of the button, making custom stationary available for free and ensuring professional looking documents can be easily and quickly prepared.
With ProQuin Enterprise supplier estimate requests or purchase orders can be started at the click of a button which transfers quote/job information into the job card to be expanded, erradicating duplication of effort.
Parts or items to be ordered can be quickly called up from preferred suppliers - again saving a great deal of typing or writing effort.
Many purchase orders can be associated with one job making it very quick to trace back to see the full purchase history for a customer.
Many jobs can be associated with one purchase order making it easy to deal with several customers on one purchase order while still maintaining full traceability.
Delivey notes can be produced for delivery to subcontractors making it easy to keep track of subcontract work a well as simple orders
Outputs are easily sent to Microsoft Word or Sun Open Office at the click of the button, making custom stationary available for free and ensuring professional looking estimate requests or purchase orders can be easily and quickly prepared.
Purchase orders can be tracked in the order book, making progress chasing simple and quick, single click, filtering makes it to easy to focus on:
With ProQuin Enterprise delivery or acceptance notes can be produced throughout the job so that larger jobs can be broken down into mini projects or simply more manageable chunks. With signed documents under your belt, interim invoicing becomes so much easier easing cash flow pressure on the job.
On the business overall, easing cash flow pressures on individuals jobs eventually eases cash flow pressure on the business overall.
Part deliveries can be identified by headings (or categories as they are shown in ProQuin) or service, or item components individually which gives you maximum flexibility in dealing with this tricky issue.
In addition, ProQuin keeps track of what has been delivered and what not making it easy to manage more complex commercial arrangements and keeping both job delivery and cash flow on track.
Outputs are easily sent to Microsoft Word or Sun Open Office at the click of the button, making custom stationary available for free and ensuring professional delivery or acceptance notes can be easily and quickly prepared.
In conjunction with the delivery or acceptance note, invoices can be full or part invoices. ProQuin Enterprise keeps track of what has been delivered and waht has been invoiced and what not. This makes it easier to raise more part invoices throughout larger jobs and keep the cash flow positive.
Deposit invoices can be raised at the start of the job (ensuring commitment from the customer) by just adding in a simple percentage.
At the end of the job deposits are taken into account and can be subtracted from the final or interim invoice by simply ticking the deposits inclusion into the invoice document output saving calculating errors and the loss odf credibility with the customer caused by over invoicing.
Outputs are easily sent to Microsoft Word or Sun Open Office at the click of the button, making custom stationary available for free and ensuring professional invoices can be easily and quickly prepared.
Throughout the life of the job it can be monitored in the Job Book in ProQuin Enterprise. This makes progress chasing on individual jobs quick and easy. The highly visible OWL alert shows late or impending jobs allowing efforts to be applied to priorities and quick filtering buttons also quickly show:
So we can see clearly when the job needs to be completed, when it is completed and whether it has been invoiced or not.
The end result is the business has a better delivery track record and can turn orders into cash so much quicker and cost effectively.
When the job is completed you have a full record of all documents produced held against the customer record, the job record or the purchasing record. You do not need to make any effort at all to achive this as ProQuin Enterprise will keep a copy of all documents produced automatically.
The Action Book in ProQuin Enterprise provides a facility to not only allocate actions against any person in your business, but customer and supplier buisnesses also. This means that allocating customer service call responsibilities is easy and customer can be called up after the job is compelted helping you to maintain an ongoing relationship with the customer which often leads to repeat business.
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